Berrylands School — operated by Forest Schooling UK CIC
Last updated: 30 October 2026

About this policy
We respect your privacy and are committed to handling personal information carefully and responsibly. This policy explains how Forest Schooling UK CIC collects, uses, stores and shares personal information when you visit Berrylands.school or contact us through the website.

Forest Schooling UK CIC is the data controller for this information.
 

• Email: info@forestschooling.co.uk

• Data Protection Officer: Stephen Simpson Shave, Head Teacher

 
This policy covers our website. Information about how we handle pupil, parent, staff and safeguarding records is provided through our separate privacy notices.
What information we collect
 
We collect information that you choose to provide, which may include:

• Your name, email address and telephone number.

• Information included in contact forms, enquiries and correspondence.

• Information relevant to an admissions enquiry.

• Your preferences when subscribing to updates.

• Feedback or other information you submit through the website.
   

Our website and its service providers may also collect technical information, including your IP address, browser and device information, security logs and information about how you interact with the website. The information collected depends on the features enabled and your cookie choices.
 
Please avoid sending EHCPs, medical reports or detailed safeguarding information through general website forms. Contact us first so we can arrange a suitable way to receive these securely.
 
How we collect information
 
We collect information when you:

• Complete a website form.

• Contact us by email, telephone or post.

• Subscribe to receive updates.

• Otherwise provide information directly to us.
   

Technical information may be collected automatically when you visit the website through server logs, cookies and similar technologies.
If you follow a link to an external service, any information you provide there will also be subject to that service’s privacy arrangements.
 
Why we use your information
 We use personal information to:

• Respond to enquiries and provide information about Berrylands School.

• Manage initial admissions enquiries and explain referral arrangements.

• Maintain correspondence and deal with feedback or complaints.

• Send updates you have requested.

• Operate, maintain and secure the website.

• Understand website use, where the relevant tools are enabled and any necessary consent has been obtained.

• Meet applicable legal obligations and respond appropriately to safeguarding concerns.

Our lawful bases
 Our lawful basis depends on the purpose for which information is used.
Legitimate interests: Responding to enquiries, administering correspondence and maintaining a secure, effective website. We consider the impact on individuals and take particular care where information concerns children.
Consent: Sending optional email updates and using cookies or tracking technologies where consent is required.
Legal obligation: Processing that is necessary to comply with a legal requirement.
Contract: Where necessary to enter into or fulfil a contract with you, including taking steps at your request before entering into that contract.
Where information concerns health, disability or special educational needs, we must also identify an appropriate additional condition for processing special category information. Further privacy information will be provided where relevant. Simply submitting sensitive information does not amount to consent for unrestricted use.
 
Children’s information
We take particular care with children’s personal information. Please provide only the information necessary for your enquiry.
If information raises a safeguarding concern, we may need to share it with appropriate professionals or authorities where lawful and necessary. We cannot promise to keep information confidential where doing so would conflict with our safeguarding responsibilities.
 
Our separate pupil and parent privacy notice explains how information is used during referrals, assessment and education.
 
Wix hosting and storage
Our website is hosted on the Wix.com platform. Information submitted through Wix website features may be stored and processed through Wix’s systems and the applications used on our site.
 
Relevant correspondence may also be held in our organisation’s email and administrative systems.
We use appropriate technical and organisational measures to protect information. Access is limited to authorised people who need it for their responsibilities. No website or electronic communication system can guarantee absolute security.
 
Wix’s own privacy information is available at:
https://www.wix.com/about/privacy
 
Sharing your information
Where necessary for the purposes described in this policy, information may be shared with:

• Authorised Berrylands School and Forest Schooling UK CIC staff.

• Wix and other providers supporting our website, email, IT and security.

• Professional advisers.

• Local authorities, safeguarding services, regulators or law enforcement bodies where sharing is required or otherwise lawful.

Providers acting on our behalf must process information under appropriate contractual arrangements. We do not sell your personal information.
 
International transfers
Website and IT providers may process information outside the United Kingdom.

How we communicate with you
We may contact you by email, telephone or post to respond to an enquiry, discuss information you have requested or deal with an ongoing matter.
 
Optional promotional emails or newsletters are separate from these communications. Where we rely on your consent, you can withdraw it using the unsubscribe link or by emailing info@forestschooling.co.uk.
Unsubscribing from promotional messages does not prevent us from sending necessary correspondence about an existing enquiry or service.
 
Cookies and tracking technologies
Our website uses cookies and similar technologies. These may support website security, essential functions, preferences, analytics or embedded content, depending on the features enabled. Where consent is required, the relevant technology will only be used after you have agreed. You can change your choices,
Third-party applications and embedded services may use their own technologies and have separate privacy notices.
 
How long we retain information
We retain information only for as long as necessary for its purpose.
For enquiries and correspondence, we consider whether the matter is complete, whether further contact is reasonably expected and whether records are needed to address complaints, legal obligations or legal claims.
 
If an enquiry progresses to a referral or placement, relevant information is retained under our school records retention arrangements. Subscription information is retained while you remain subscribed. We may retain a minimal record after you unsubscribe to ensure your preference is respected. Technical logs are retained according to their operational and security purpose. Cookie durations are explained in our cookie information. Information no longer required is securely deleted or anonymised.
 
Your rights and withdrawing consent
Depending on the circumstances, you may have the right to:
 

• Access your personal information.

• Correct inaccurate or incomplete information.

• Request deletion.

• Restrict processing.

• Object to processing based on legitimate interests.

• Obtain certain information in a portable format.

• Withdraw consent where processing relies on consent.
   

You have the right to object to direct marketing at any time.
To exercise your rights or withdraw consent, email info@forestschooling.co.uk. Withdrawing consent does not affect the lawfulness of earlier processing. Some rights are subject to exceptions. For example, we may need to retain information to meet legal obligations. We may request information to verify your identity. Children have their own data protection rights. Requests made on a child’s behalf are considered according to the child’s understanding, the requester’s authority and the circumstances.
 
Providing information and automated decisions
You can browse the public website without submitting an enquiry. If you contact us, we need enough information to understand and respond to your request; otherwise we may be unable to assist.
 
External websites
Links to other websites are provided for convenience. Their privacy notices explain how those organisations collect and use information. We encourage you to read them before providing personal details.
 
Complaints
If you are concerned about how we handle your information, please contact us using the details above.
 
You also have the right to complain to the Information Commissioner’s Office:
https://ico.org.uk/make-a-complaint/
 
Policy updates
We may update this policy to reflect changes to our website, services or legal requirements. The latest version will appear on this page with its revision date. Where appropriate, we will draw significant changes to your attention.